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About this trip
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UPDATE October 20: Yes, you can still be registered for the parade w/Band Director approval. Write me for detail! Lee@usafest.org
Welcome to your amazing journey to Southern California and the 2022 Tournament of Roses Parade. What an honor to be selected and Congratulations again!
This trip site is for students and staff of each band only. Friends and Family have their own reservation site at the end of this paragraph!. CHAPERONES staying with and traveling with the band should also book here, ayt the student trip. Friends and family should book at the following link: FRIENDS AND FAMILY
As you register, please enter your students name and email address as the traveler, your information (the parent or guardian) will be entered afterwards! Most students should select a "quad" room. Roommates will be established closer to the trip date by your band staff.
If you have questions relating to the band, contact your band contact (parents organization or band director). If you have questions relating to the trip, click the "contact trip coordinator" or write to Lee@usafest.org and we'll be back with you typically within a business day or two (thank you for your patience). For immediate emergency assistance, please call our number below 9-4PM EST.
A fun-filled performance driven itinerary awaits you in Southern California for this granddaddy of all parades.
Payment plans have been updated for the 2022 parade. Only a $50. non-refundable deposit is required to reserve your place at the hotel with the band. Afterwards, payments of 25% of the total are due in 2021 on March 1, June 1, September 1, and November 1.
Fundraising with the bands at school counts toward your quarterly payments and we'll post fundraising as quickly as we can after receiving it from each school; usually a couple of weeks before your payment is due.
Performing Arts Consultants has taken the best bands to their BIGGEST events for thirty-eight years and we look forward to guiding you through sunny Southern California in 2021/2022.
Your all-inclusive itinerary to the Tournament of Roses Parade with PAC includes the items listed below!
Thank you for trusting YOUR BIG EVENT to the student music tour company that has been to them all, Performing Arts Consultants.
Lee Lafleur
www.usafest.org
1.800.USA.FEST
732.475.6200
***Update March 2021: We continue to receive positive news from the Rose Parade Committee and the great number of venues and restaurants we will be working with on your Rose Parade trip. The committee is confident that yes, there will be a parade! There is still time to sign-up new students subject to your band directors approval.
In December, before and during the trip Zoom call the bands hosted, we announced a small price increase of $30.00 per student to cover the price increases PAC was aware of year-over-year in rescheduling the trip. Those students signing-up after December 8, 2021 realized the slight increase. The majority of those registering before that date have not. The $30.00 adjustment will be added to your accounts prior to your July 1 payment, just so you know.
***Update December 2020: We at PAC look forward to our "newcomers" to this fabulous opportunity to march in the now, 2022, Tournament of Roses Parade. Please take a few moments to read through the trip itinerary and inclusions as we prepare to welcome your band student to California!
***UPDATE July 2020: With the cancellation of the 2021 parade, we at PAC are excited to "roll-over" your trip to the 2022 Rose Parade! New reservations are also being accepted once cleared with your band director. If you need to cancel (you can't attend in 2022 and have already booked), please tell your band director then write Lee@usafest.org by Dec 31, 2020. All funds paid will be refunded, and fundraising amounts returned to the school (for graduating Seniors in 2020). All other cancellations are subject to full refunds less, your initial $50. deposit.
What's Included for the Price??
No surprises, no extras. PAC includes everything you see here (bold represents the major items!).
♫ Round trip Charter Motorcoach from schools to Memphis or Nashville Airports
♫ 6 Nights’ Hotel accommodations at Newport Beach Marriott Hotel & Spa
♫ Roundtrip Charter Air Transportation Memphis, TN – Los Angeles, CA
♫ Dinner at Bubba Gump’s Shrimp Co* on the Santa Monica Pier & Beach
♫ 2 Disneyland Gift Cards used for lunch and/or dinner ($15.00 each)
♫ 2 In-N-Out Burger lunches provided by Tournament of Roses
♫ 1 Day Park Hopper pass to Disneyland/California Adventure
♫ New Year’s Eve Sundae Bar countdown at hotel
♫ Photo of band in front of the Rose Bowl Stadium
♫ March in Disneyland Main Street USA Parade
♫ Dinner Cruise on board Hornblower Cruises
♫ Santa Monica Pier & Beach Lunch coupon
♫ Performing Arts Consultants tour escorts
♫ Chartered Motorcoaches as per itinerary
♫ 2 Knott’s Theme Park Meal Coupon
♫ Admission to Knott’s Berry Farm
♫ Visit to Santa Monica Pier/Beach
♫ Farewell Dinner Banquet on the Last Night!
♫ 6 Breakfast buffets at the hotel
♫ Box Lunch on day of arrival
♫ Participation in Bandfest
♫ Bandfest Performance
♫ Private hotel check in
♫ Banner for Band Hall
♫ 2021 Float Barn Tour
♫ Pizza Party at hotel
♫ All Taxes and Tips
*and SeaSide at the Pier!
*Please note that any fuel surcharge and/or deicing of the plane or is NOT included in the per person price and is the responsibility of the group. The bands have contracted the Charter Flights (not PAC) but PAC is collecting funds on behalf of the bands.
Based on the group size, some pre-selected venues MAY need to be adjusted closer to trip dates. Know that any change will be fully communicated to the group.
About Performing Arts Consultants
Orchestrating School Music Tours With Memories to Last A Lifetime
For over 32 years, Performing Arts Consultants have orchestrated premier school music tours for junior high, senior high, and college-level students, providing the opportunity to perform in excellent concert facilities with America’s most dedicated adjudicators and music clinicians.
Specializing in music, sightseeing, social events, and fun, our school music tours serve as the annual highlight of music programs across the nation. Performing Arts Consultants is proud to be recognized as the festival company “in tune with your music program.”
Parade Seating Grandstand Seats
OPTIONAL**We have secured 150 or so prime bleacher seats for the parade along Colorado Boulevard and the TV turn as well as proximity parking for 3 buses (150 capacity). These are available "first come first served" for the parade. The bands typically always play along this stretch of the route.
Some chaperones will be asked to assist during the parade and may NOT be able to utilize these seats. Please check with your band director as to your assignment, or their need FIRST before buying a seat!
Everyone will be transported to the parade as part of your package and you are more than welcome to secure sidewalk viewing by walking from the buses, but with the crowds and the once in a lifetime opportunity to see and photograph your student(s) in the mass band!
If demand is greater than 110 tickets (there are 300 or so friends and family travelers), PAC will take refundable deposits for additional seats in these grandstands.
Please, if you've been waiting for the grandstand seats, make your purchases asap!
Cancellation Policy
***Updated JULY 2020: The Rose Festival Committee has cancelled the 2021 parade.
All travelers have been moved to the 2022 parade. If you need to cancel, all but your initial $50.00 deposit is refundable to you by writing Lee@usafest.org Please let us know by December 31, 2020.
We hope you don't need to cancel but if you must...
CANCELLATION POLICY In consideration of non-refundable payments made by Performing Arts Consultants to tour operators, land operators, airlines and other agents associated with travel and/or festival arrangements, accommodations and/or services, the following will apply:
✓ 60-46 DAYS PRIOR TO DEPARTURE – a $50.00 per person cancellation fee PLUS any cancellation charges and non-refundable payments levied by the various vendors mentioned above (including to the hotel, charter air company, theme parks, and entertainment/dining venues).
✓ 45-31 DAYS PRIOR TO DEPARTURE – a $100.00 per person cancellation fee PLUS any cancellation charges and non-refundable payments levied by the various vendors mentioned above (including to the hotel, charter air company, theme parks, and entertainment/dining venues).
✓ 30 DAYS OR LESS DAYS PRIOR TO DEPARTURE – Absolutely NO refunds will be granted PAYMENT POLICY Upon receipt of your invoice, please mark the payment dates on your calendar to maintain a punctual payment schedule.
If mailed, Please make ALL checks payable to: PERFORMING ARTS CONSULTANTS.
Payments and Late Fees
As we owe monies to our vendors for the trip at certain times, we do need your payments on a timely and scheduled basis.
As Fundraising dollars come in from the bands, we will apply these against your balance due.
You can pay by check online by entering your routing and checking account number when asked (PREFERRED) or by mailing your check to:
Performing Arts Consultants
Rose Parade attn: Lee Lafleur
807 Mantaloking Rd Suite 100
Brick, NJ 08723
Memo: Rose Parade
You will receive a receipt when processed and applied.
We don't want to charge you a late fee but late payments are subject to a $25.00 late fee penalty (sorry).
Credit Cards happily accepted.
Trip Insurance
Trip Insurance is available for students and staff signed-up on the student trip (this one) by Travel Insured. Typically, Covid related cancellation or "fear of Covid" is not covered under any policy.
You can contact Travel Insured direct for insurance purchase information at travelinsured.com
Reference: 128492 — Gibson County Mass Band
PAC is not a licensed insurance agency and therefore cannot give you more information or advise on insurance for this trip. The experts at Travel Insured can!
Available Packages
MOST STUDENTS WILL SELECT THIS OPTION with rooming lists determined later by the school!
Tournament of Roses Trip Package as outlined above with four people (4) sharing a room with two beds (2).
A Minimum of a $50.00 non refundable per person deposit is required to hold your room.
For Band Members, Staff, and select Chaperones!
Price is PER PERSON. If you are reserving for more than one person, select "additional travelers" on the previous screen before selection!
Tournament of Roses Trip Package as outlined above with three people (3) sharing a room with two beds (2).
A Minimum of a $50.00 per person deposit is required to hold your room.
For Band Members, Staff, and selected Chaperones!
Price is PER PERSON. If you are reserving for more than one person, select additional travelers (participants) before choosing!
For Students, staff, and selected chaperones.
Tournament of Roses Trip Package as outlined above with two people (2) sharing a room with two beds (2).
A Minimum of a $50.00 non refundable per person deposit is required to hold your room.
Price is PER PERSON. If you are reserving for more than one person, select additional travelers (participants) before choosing!
Tournament of Roses Trip Package as outlined above with two people (2) sharing a room with One bed (1).
For staff, and selected chaperones! ONE BED REQUESTED HERE, NOT TWO
A Minimum of a $50.00 non refundable per person deposit is required to hold your room.
Price is PER PERSON. If you are reserving for more than one person, select additional travelers (participants) before choosing!
Tournament of Roses Trip Package as outlined above with one people (1) in a room with one bed (1).
For staff, and selected chaperones! ONE BED. ONE PERSON.
A Minimum of a $50.00 non refundable per person deposit is required to hold your room.
Price is PER PERSON. If you are reserving for more than one person, select additional travelers (participants) before choosing!
This package is for a quad room (4 to a room) with the full itinerary except for the Charter Air. By booking here, you are arranging your own airfare. This package is for adults only staying at the BAND HOTEL (no students) at the direction of PAC or the band director/boosters.
Tournament of Roses Trip Package as outlined above with four people (4) sharing a room with two beds (2).
A Minimum of a $50.00 per person deposit ($50. non refundable) is required to hold your room.
For Staff, and Chaperones Only. No Students!
Price is PER PERSON. If you are reserving for more than one person, select additional travelers before choosing!
***SPECIAL BOOKING ONLY!
This package is for a double room (2 to a room) with the full itinerary except for the Charter Air. By booking here, you are arranging your own airfare. This package is for adults only staying at the BAND HOTEL (no students) at the direction of PAC or the band director/boosters.
Tournament of Roses Trip Package as outlined above with four people (2) sharing a room with two beds (2).
A Minimum of a $50.00 per person deposit ($50. non refundable) is required to hold your room.
For Staff, and Chaperones Only. No Students!
Price is PER PERSON. If you are reserving for more than one person, select additional travelers before choosing!
Available options
Itinerary
Monday, December 27: Depart your school on our chartered Motor coaches to the Memphis airport then be off to famed Los Angeles, California. Arrive in this “City of Angels” to your Boxed Lunch as you immediately board your charter coaches to the Marriott Newport Beach Resort & Spa, one of the best hotels and locations in the region!
Check-in, get organized, and meet us by the pools for your welcome to the Rose Parade Pizza Party. Then, pfeeew, get some sleep as it’s going to be an exciting and exhausting week!
