Westwood HS Band - Orlando - January 15-20, 2025

Orlando, FL, USA

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Westwood HS Band - Orlando - January 15-20, 2025

Orlando, FL, USA

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NT
Note-Able Travel Experiences
  • Email address verified
116 reviews
Jan 15 - 20, 2025
Group size: 146 - 146
Westwood HS Band - Orlando - January 15-20, 2025
Orlando, FL, USA
Note-Able Travel Experiences
  • Email address verified
116 reviews
$2,457
Jan 15 - 20, 2025
Group size: 146 - 146

About this trip

WESTWOOD HS BAND

DISNEY WORLD / UNIVERSAL - Orlando, FL - 6 Days / 5 Nights

Wednesday, January 15 – Monday, January 20, 2025


This program is available to Westwood HS Band Students, Chaperones, and Staff.


Please note: All rates are per person.  Enrollment is open until April 1, 2024 -or- until the trip is fully enrolled, whichever occurs first. After April 1, 2024 if there is still availability, enrollment will be on a first come first serve basis. 

  

You have the option to pay by credit card (fees range from 2.90%-3.90%) or by e-check (no fee).

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Prepare for your trip to Disney World: Know Before You Go 

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What’s included

  • Round-Trip Air Ticket
    Round-Trip Air Ticket - AUS-MCO-AUS (baggage fees, if any, are not included)
  • Orlando Coach Transfers
    Local Orlando Charter Coach Transfers per itinerary
  • Hotel & Taxes (5 Nights)
    Five (5) Nights at Disney's All-Star Music Resort - including local taxes
  • Walt Disney World
    Three (3) Day Disney Park (DYT) Hopper Ticket - Admission to Magic Kingdom, Epcot, Hollywood Studios and Animal Kingdom - can visit multiple parks on the same day
  • Universal Orlando
    Two (2) Day Park-to-Park Universal Orlando Ticket - Admission to Universal Studios and Islands of Adventure
  • Meals Per Itinerary
    Three (3) Disney Dining Cards ($50 value each), One (1) AMEX Gift Card ($50 value), Two (2) Disney Dining Cards ($15 value each), Two (2) Universal Gift Cards ($40 value each) for meals per itinerary
  • Cirque du Soleil
    One (1) Cirque du Soleil Admission Ticket
  • Overnight Security
    Private Overnight Security at hotel for Westwood HS Band - 11PM-7AM each night

What’s not included

  • Coach Transfers in Texas
    Travelers are responsible from getting to/from AUS airport on own
  • Baggage Fees
    Airline Baggage fees, if any, are not included
  • Trip Insurance
    We strongly suggest that participants consider purchasing travel insurance. We offer a RoamRight travel plan underwritten by Arch Insurance Company. More details upon enrollment.

Available Packages

STUDENT PROGRAM (Quad Occupancy)

Student Program - Quad Occupancy (4 students in a room with 2 Queen beds: 1 typical Queen & 1 Murphy Queen – same mattresses)  

Cost per Student in the room is $2457.00

Deposit due at the time of booking is $300.00 per person (non-refundable)

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$2,457
Past Trip
SELECTED CHAPERONE PROGRAM (Double Occ)

Selected Chaperone Program - Double Occupancy (2 chaperones in a room with 2 Queen beds: 1 typical Queen & 1 Murphy Queen – same mattresses) 

Cost per Chaperone in the room is $2617.00

Deposit due at the time of booking is $300.00 per person (non-refundable)  

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$2,617
Deposit: $300
Past Trip
$2,457
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Itinerary

Westwood HS Band
Westwood HS Band - Orlando - January 15-20, 2025

Wednesday, January 15, 2025

 **FLIGHT GROUPS ASSIGNED BY DIRECTOR**

Flight Group 1 (from AUS) 

4:15AM Meet NTE Travel Departure Coordinator at Austin Airport (AUS) @ Southwest 

Counter    

4:15AM Check-in at Austin (AUS) Southwest Airlines - Main Terminal

6:15AM Depart AUS on Southwest (WN) 4605 to Orlando (MCO)

9:40AM Arrive Orlando (MCO) - Eastern Time +1 Hour

10:40AM Board coach, transfer to Disney’s All-Star Music Resort    

Baggage stored at hotel until check-in time 

Disney Resort Shuttle from hotel to Disney Park w/chaperones

Three (3) Day Disney Park Hopper Youth Ticket – Day 1 of 3

- Magic Kingdom (9:00AM-9:00PM)

- Epcot (9:00AM-9:00PM)

- Hollywood Studios (9:00AM-9:00PM)

- Animal Kingdom (8:00AM-6:00PM)

Disney Dining Card ($50 value) for Snack/Lunch/Dinner 

*****

Flight Group 2 (from AUS) 

6:45AM Meet NTE Travel Departure Coordinator at Austin Airport (AUS) @ Southwest Counter    

6:45AM Check-in at Austin (AUS) Southwest Airlines - Main Terminal

8:55AM Depart AUS (AUS) on Southwest (WN) 1436 to Orlando (MCO)

12:20PM Arrive Orlando (MCO) - Eastern Time +1 Hour 

Meet Program Coordinator in baggage claim upon arrival

Board coach, transfer to Disney’s All-Star Music Resort    

Baggage stored at hotel until check in time

Disney Resort Shuttle from Hotel to Disney Park w/ chaperones

Three (3) Day Disney Park Hopper Youth Ticket – Day 1 of 3

- Magic Kingdom (9:00AM-9:00PM)

- Epcot (9:00AM-9:00PM)

- Hollywood Studios (9:00AM-9:00PM)

- Animal Kingdom (8:00AM-6:00PM)

Disney Dining Card ($50 value) for Snack/Lunch/Dinner 

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ALL Band Students/Chaperones/Staff

Disney Resort Shuttle from Disney Park to hotel w/ chaperones

Return to hotel to get baggage and bring to rooms 

9:30PM+ Return to hotel to get baggage and bring to rooms

9:45PM+ Hotel Check-in: Disney’s All-Star Music Resort (5 Nights) - 1801 W Buena Vista Drive, Lake Buena Vista, FL 32830

Overnight security @ hotel for Westwood Band (11PM-7AM) 

Overnight 1/5


Thursday, January 16

Disney Dining Card ($15 value) for Breakfast at All-Star Intermission Food Court (typically opens at 6:30AM) 

7:45AM Meet Program Coordinator in hotel lobby

8:00AM Coach transfer to Universal Orlando Bus Parking   

(All personal items removed from coach upon drop)

Two (2) Day Park-to Park Universal Orlando Ticket – Day 1 of 2 

- Universal Studios (9:00AM-7:00PM)

- Islands of Adventure (9:00AM-7:00PM)

Universal Gift Card ($40 value) for Lunch/Early Dinner at Universal 

6:00PM Meet Program Coordinator at Universal Orlando Bus Parking

6:15PM Coach transfer to Disney Springs 

7:15PM (8:00PM Curtain) Cirque du Soleil: Drawn to Life @ Disney Springs (90 minutes, no intermission)

Disney Resort Shuttle from Disney Springs to hotel w/chaperones

Overnight security @ hotel for Westwood Band (11PM-7AM) 

Overnight 2/5


Friday, January 17

Disney Dining Card ($50 value) for Breakfast/Lunch/Dinner

Breakfast at All-Star Music Intermission Food Court (Disney Dining Card) (typically opens at 6:30AM)

Disney Resort Shuttle from hotel to Disney Park w/chaperones

Three (3) Day Disney Park Hopper Youth Ticket - Day 2 of 3

- Magic Kingdom (8:00AM-11:00PM)

- Epcot (9:00AM-9:00PM)

- Hollywood Studios (9:00AM-9:00PM)

- Animal Kingdom (8:00AM-7:00PM)

Lunch/Dinner at Disney Park (Disney Dining Card)

Disney Resort Shuttle from Disney Park to hotel w/ chaperones

Overnight security @ hotel for Westwood Band (11PM-7AM) 

Overnight 3/5


Saturday, January 18

Disney Dining Card ($50 value) for Breakfast/Lunch/Dinner

Breakfast at All-Star Music Intermission Food Court (Disney Dining Card) (typically opens at 6:30AM)

Disney Resort Shuttle from hotel to Disney Park w/chaperones

Three (3) Day Disney Park Hopper Youth Ticket - Day 3 of 3

- Magic Kingdom (9:00AM-9:00PM)

- Epcot (9:00AM-9:00PM)

- Hollywood Studios (9:00AM-9:00PM)

- Animal Kingdom (9:00AM-6:00PM)

Disney Resort Shuttle from Disney Park to hotel w/ chaperones

Overnight security @ hotel for Westwood Band (11PM-7AM) 

Overnight 4/5


Sunday, January 19

Disney Dining Card ($15 value) for Breakfast at All-Star Intermission Food Court (typically opens at 6:30AM) 

7:45AM Meet Program Coordinator in hotel lobby

8:00AM Coach transfer to Universal Orlando

(All personal items removed from coach upon drop)

Two (2) Day Park-to-Park Universal Orlando Ticket - Day 2 of 2 

- Universal Studios (9:00AM-9:00PM)

- Islands of Adventure (9:00AM-7:00)

Universal Gift Card ($40 value) for Lunch/Dinner at Universal

9:20PM Meet Program Coordinator at Universal Orlando Bus Parking

9:30PM Coach transfer to hotel 

Overnight security @ hotel for Westwood Band (11PM-7AM) 

Overnight 5/5


Monday, January 20 - MLK Day

AMEX Gift Card ($50 Value) for Breakfast, Lunch & Dinner/Snack (at airport) 

Breakfast at All-Star Music Intermission Food Court (AMEX Gift Card) (typically opens at 6:30AM)

9:00AM Hotel check-out, baggage stored at hotel until airport transfer time 

Disney Resort Shuttle from hotel to Disney Springs w/chaperones 

Free Time at Disney Springs 

Lunch at Disney Springs (AMEX Gift Card)

Disney Resort Shuttle from Disney Springs to hotel w/chaperones (Return to hotel at least 30-45 minutes before assigned airport transfer time)

Flight Groups 1 & 2

4:15/30PM Return to hotel to get baggage 

5:00PM Coach transfer to Orlando Airport (MCO) 

Dinner/Snack at Airport (AMEX Gift Card) 

8:15PM Depart Orlando (MCO) on Southwest WN1002 to AUS 

10:15PM Arrive in Austin (AUS) - Central Time -1 hour


Created for Westwood HS Band by Note-Able Travel Experiences

Sequence of Activities Subject to Change


NOTES:

-Park reservation required for the first park visiting. 


-A Park Hopper ticket allows to visit another theme park at any time of day during park hours, after entering their first park (subject to capacity limitations). 


- Early Theme Park Entry (30-minutes early) to any Walt Disney World theme park, every day, for Disney Resort Hotel Guests. Valid theme park admission, park reservation and Resort ID (Room Key) are required.


-Cashless Note: Spending money for souvenirs/snacks: more and more vendors are turning to contactless/cashless transactions. In lieu of cash, we recommend travelers use prepaid debit cards, debit/credit cards, and/or gift cards.

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Your Organizer

NT
Note-Able Travel Experiences
116 reviews
Note-Able Travel Experiences "NTE" is a full service Tour / Destination Management Company comprised of a dynamic forward thinking team of devoted music educators and experienced tour coordinators with a re-envisioned approach to Student Group Travel focusing on health, safety and the delivery of a superior level of on-the-ground service at the destination.
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Reviews

LT
The way that the payments were taken out was hard. As a single mom when you take out $500 at Christmas....Why wasn't it just $250.00 each month like you said? Instead of skipping months and then taking out a big chunk of money all at once. The arrival time to Florida was way to late-2AM by the time we got to the hotel. We had to be up at 6AM that morning for a full day in the park. I know that delays happen, but had we left sooner we would have had more time. And we were told we would be there longer and we weren't. It was a 3 night stay but one of the nights was the night we arrived at 2AM. And only half a day at the last park. We were rushed and tired. We did have fun and made lots of memories. The travel people with the red coats and flags they get 5 stars! They were very friendly, helpful and knowledgeable about all the things.
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By LAUREL T for New Braunfels HS Fine Arts - Orlando - March 15-18, 2025 on Apr 01, 2025
AH
They planned this well.
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By Amy H for New Braunfels HS Fine Arts - Orlando - March 15-18, 2025 on Mar 28, 2025
JF
I speak for all parents that our kids went and had a great time with their friends, teachers, chaperones and of course, is the most magical place ever. I will however say that I don’t know very much of this company and I hope they don’t ever use them again.This company was very expensive for the three days they were in Disney. The company was so proud to say that it had been around for however long , I would have gotten better deals knowing how much money we spend as a whole. They should have negotiated better with the airlines and if that airline couldn’t give you a good deal then there’s plenty more. I’ve planned trips myself and I wouldn’t have spent no where near the amount they charged for 3 days. For some students that was their first time flying for some students that was their first time in Disney and with the short time, the long crowds and being spring break, they only got to do so much and such little time. I can’t speak of the hotel and the food and everything else. I’ve been to Disney 4 times before, but I didn’t go with my teenager this time because the price and short amount of time was not enough for me once again, this is my opinion and my review.!!!!!!
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By Juanita F for New Braunfels HS Fine Arts - Orlando - March 15-18, 2025 on Mar 27, 2025
Good morning Juanita, We appreciate your taking the time to share your feedback with us. Glad to know that your student had a great time with friends. We couldn't agree more regarding costing! Especially during the March Spring Break periods - group air rates are VERY high. DIsney tickets & hotel rates are high given the peak travel period. When a group rate is requested of an airline, the rate is given based on the # of travelers, the dates and the city pairs (from where to where). The larger the group the more $$$ the individual tickets are. As an example, in most cases, a group of 25-50 will be quoted a lesser group airfare cost than a group of 75. New Braunfels was a formidable group of 132 travelers flying out of SAT - with only 2 non-stop flights to Orlando on Southwest. One in the early AM and the other at approx. 6PM. The overall group was divided onto 2 flights. To have all travelers on the same flight, if the seats had been available, would have increased the cost per ticket exponentially (some $200+). Re: group airfares, there is no negotiation process. Some Airlines may choose to "fare match" another carrier's offer - but generally not during peak travel periods. The group airfare per ticket that is quoted at the time the request is made can either be accepted or rejected. In almost 90% of the time, the cost for an instant purchase individual ticket will be less than the cost for the same ticket that is part of a large group. Again, we fully agree with you on the costing for March 2025 Spring Break travel from Texas to/from Orlando. Thank you Note-Able Travel Experiences
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By Note-Able Travel Experiences on Mar 28, 2025
NT
RH
It was a good trip. Had a lot of fun.
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By Rejina H for New Braunfels HS Fine Arts - Orlando - March 15-18, 2025 on Mar 26, 2025
CG
Great Service, wonderful and friendly staff. Would use and recommend we travel.
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By Cynthia G for Brandeis HS Orchestra - Orlando - March 7-11, 2025 on Mar 24, 2025
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